Terms & Conditions

These Terms & Conditions (“Terms”) apply to all bookings made with Sacred Emotions (“we”, “us”, “our”). By booking a retreat, you confirm that you have read, understood, and agreed to these Terms.

1. General Information

Business name: Sacred Emotions LLC
Owners: Julia Schmidt & Janine Bender
Email: info@sacred-emotions.com
Website: www.sacred-emotions.com
Country of operation: United States of America
Business address: 30 N Gould St Ste N, Sheridan, WY 82802

2. Booking & Payment

• A non-refundable deposit is required to secure your spot.
• The remaining balance, if applicable, must be paid by the deadline stated on the retreat page.
• Accepted payment methods may include credit card (processed by Stripe), PayPal and bank transfer.
• Payment plans, if offered, must be agreed upon in advance.
• A booking is only confirmed once the deposit has been received and we have sent you a written confirmation.
• The number of places at each retreat is limited, and spots are allocated on a first-come, first-served basis.

Payment plans

Where we offer a payment plan, you can spread the cost over several instalments leading up to the retreat. Once you secure your spot with a deposit, we will work out a schedule with you, and all instalments must be paid by the agreed due dates. Failure to complete payments does not release you from the financial commitment. If you are experiencing difficulty, please reach out to us as early as possible so we can discuss options.

3. Cancellation & Refund Policy

We understand that unexpected situations can arise. However, due to the nature of retreat planning, venue reservations, and limited participant capacity, we maintain the following cancellation policy:

Deposit & Payments

All payments made toward the retreat (including deposits and payment plan installments) are non-refundable. Your booking secures one of a limited number of spots, and we commit resources immediately upon your registration.

Cancellation by Participant

If you choose to cancel your participation:

• More than 60 days before the retreat: You may transfer your spot to another person (subject to our approval). No refund will be issued.
• 60 days or less before the retreat: No refunds will be issued. Spot transfers may still be requested but are not guaranteed.
• Failure to complete payment plans: Outstanding balances remain due according to the agreed payment schedule.

We strongly recommend purchasing comprehensive travel insurance that covers trip cancellation, illness, and unexpected circumstances.

Cancellation by Organizer

In the unlikely event that Sacred Emotions Retreats must cancel the retreat for reasons within the Organizer’s control, all participants will receive a full refund of all payments made.

However, if the retreat is cancelled, postponed, or materially affected due to circumstances beyond the Organizer’s reasonable control, including but not limited to force majeure events, natural disasters, government restrictions, travel bans, pandemics, venue closures, political unrest, or other unforeseen events, no monetary refunds will be issued.

In such cases, participants will have the opportunity to transfer the full value of their booking to the next scheduled retreat date or to another Sacred Emotions retreat taking place within the following 12 months. All payments made will be credited in full toward the rescheduled retreat. Such credits are non-refundable and may not be exchanged for cash.

Sacred Emotions Retreats is not responsible for any additional expenses incurred by participants, including but not limited to flights, transportation, accommodation outside the retreat venue, visa fees, travel insurance, or other personal expenses.

Events beyond our reasonable control

Sacred Emotions Retreats shall not be held liable for cancellations, delays, or changes caused by events beyond our control, including but not limited to natural disasters, political instability, travel restrictions, pandemics, or other force majeure events.

By booking a retreat with Sacred Emotions, you acknowledge and agree to this cancellation policy. We appreciate your understanding and commitment.

4. What’s Included

Each retreat includes the services described on the specific retreat page, which may include:

• Accommodation (single or shared rooms, depending on selection)
• Workshops, classes, and group sessions
• Meals as stated on the retreat page

Not included unless explicitly stated:

• Flights
• Travel insurance
• Airport transfers or local transport
• Personal expenses

5. Participant Responsibility & Assumption of Risk

By participating in a Sacred Emotions retreat, you acknowledge and agree that:

• You are responsible for your own physical, emotional, and mental wellbeing.
• Participation in activities such as yoga, meditation, movement, breathwork, hiking, or group exercises is voluntary.
• You participate at your own risk and are responsible for knowing your personal limits.
• You agree to follow all instructions provided by facilitators and staff.

Certain activities, including movement practices, breathwork, emotional release exercises, excursions in nature, and swimming, carry inherent risks, which you voluntarily assume. If you have any pre-existing medical conditions, injuries, or mental health concerns, please inform us before the retreat so we can ensure your safety and comfort. We strongly recommend that all participants have appropriate travel and health insurance in place before attending.

6. Limitation of Liability

To the fullest extent permitted by law:

• Sacred Emotions is not responsible for any injury, loss, damage, accident, or delay occurring during or in connection with the retreat or related travel.
• This includes, but is not limited to, personal injury, property loss, theft, or travel disruptions.
• Nothing in these Terms excludes liability that cannot be excluded under applicable law.

7. Travel & Arrival

Sacred Emotions does not arrange or manage travel. You are solely responsible for:

• Booking your own flights
• Arriving at the retreat location on time
• Holding valid travel documents (passport, visa, insurance)

8. Health & Personal Readiness Disclaimer

• Sacred Emotions does not provide medical, psychological, or therapeutic services.
• Retreats are intended for personal growth, relaxation, and educational purposes only.
• Participation is voluntary and results are not guaranteed.
• You are responsible for determining whether participation is suitable for you.
• If you have any medical or psychological conditions, you should consult a qualified professional before attending.

Our facilitators are trained in somatic and emotional wellness practices, including Compassionate Inquiry, but these are not substitutes for professional medical or psychological care.

9. Media & Content Use

• All retreat content, including materials, practices, videos, and written content, is the intellectual property of Sacred Emotions.
• Photos and videos may be taken during retreats for marketing purposes.
• If you do not wish to appear in photos or videos, you must notify us in writing before the retreat begins.

We will always aim to capture moments with sensitivity and respect.

10. Force Majeure

Sacred Emotions shall not be held liable for delays, changes, or cancellations caused by events beyond our reasonable control, including but not limited to:

• Natural disasters
• Government restrictions
• Pandemics
• Travel bans
• Acts of war or terrorism

In such cases, refunds are not guaranteed.

11. Code of Conduct

We are committed to creating a safe, respectful, and nurturing environment for all participants. By attending a Sacred Emotions retreat, you agree to:

• Treat all participants, facilitators, and staff with kindness and respect.
• Honour the confidentiality of what is shared during group sessions and sharing circles.
• Respect personal boundaries, your own and those of others.
• Refrain from the use of drugs or excessive alcohol during the retreat.
• Follow the guidelines and requests of the facilitation team.

Sacred Emotions reserves the right to ask a participant to leave the retreat if their behaviour is disruptive, harmful, or in violation of these guidelines. No refund will be issued in such cases.

12. Digital Detox

We invite you to take a break from your phone during the retreat. If you wish, you can hand in your phone on arrival and it will be stored safely with us. For peace of mind, we will share our contact details with your family, friends, or workplace for emergencies only. If needed, your phone will be returned to you immediately.

13. Governing Law

These Terms are governed by and construed in accordance with the laws of the European Union and the applicable national laws of the country in which the retreat takes place. Any disputes shall be subject to the exclusive jurisdiction of the competent courts in the relevant jurisdiction.

14. Changes to These Terms

We reserve the right to update these Terms at any time. The current version will always be available on this page.

15. Contact

For any questions regarding these Terms & Conditions, please contact:

Email: info@sacred-emotions.com